February 15, 2023

Through the Hiring Pipeline - Making the Most of Every Step

What is a Hiring Pipeline

A hiring pipeline is a series of stages that a job applicant passes through to receive an offer or rejection ultimately. A robust recruitment pipeline provides a glimpse into a company’s practices and represents an organization’s hiring process!

Traditional hiring usually starts with posting and publishing job vacancies and screening applicants according to the company’s requirements. This is followed by conducting a couple of evaluations of the shortlisted candidates and eventually, extending a job offer to qualified applicants.

Instead of relying on manual processes and using excel spreadsheets to keep track of all applicants along with their progress and current hiring stage, it is much more time-saving and cost-effective to invest in an Applicant Tracking System! An ATS automates all the tedious, manual tasks and allows you to effortlessly optimize your hiring process.  

Read more about the benefits of an Applicant Tracking Systems.

HireCinch is an ATS that offers a carefully constructed recruitment pipeline to streamline any hiring process. It provides an automated solution for finding candidates that are the perfect fit for your organization. It allows you to customize a hiring pipeline and filter the best candidates, as depicted below

hiring pipeline

Default and Custom Pipeline

Traditionally a hiring pipeline has 5 key stages comprising sourcing, screening (based on resumes or applicant profiles or conducting a test), technical interview, HR interview, and finally, extending the offer. This is a default pipeline.  

Applicant Tracking Systems, like HireCinch, allow employers to create a custom hiring pipeline as well! In case your company needs to conduct tests or give out assignments to determine eligible candidates, you can add more stages to your pipeline. Additionally, if your hiring process is brief, you can also remove unnecessary stages of the hiring pipeline. It also enables employers to edit the existing pipeline and customize it to better fit their recruitment process.  

Read more about custom pipelines!

5 Benefits of a Hiring Pipeline

Organize and Visualize

The most apparent benefit of using hiring pipelines is visualizing the hiring process and monitoring how many candidates reside within each stage. This keeps the company updated and helps them view how each candidate is performing through scores and evaluations. A good hiring funnel ensures that candidates do not spend too much time in one stage and helps the company to select the best candidates! It provides a means for communicating with the candidates and determining whether they fit into the company’s culture and environment.

Create a Talent Pool

Future hires can come from your hiring pipeline! If you come across candidates that ace your hiring process but don’t make the final cut due to limited vacancies, you may want to keep them in mind for your next hiring cycle!  

Creating a talent pool of skillful applicants reduces the cost and time invested in hiring new candidates. There would be a lesser need for advertisements and this will also optimize your recruiting metrics! A talent pool is even more helpful in case of untimely resignations.

HireCinch provides the facility of creating a talent pool of excellent applicants. It enables employers to attach tags and notes to keep a record of the applicant’s skillset for future reference.

talent pool

Save Cost and Time

An evident advantage of a meticulous hiring pipeline is a reduction in time and cost. A good hiring pipeline cuts down the time-to-hire and time-to-fill significantly by finding the right candidates in optimal time. Moreover, maintaining a talent pool of applicants shortens the hiring process by skipping the stages the talent pool candidate has already cleared. This ensures that the hiring funnel is cost-effective and significantly brings down the cost per hire.

Recruiting metrics, such as “Time to hire” and “Cost per Hire” are statistics that track time and money investments. They highlight parts of the recruiting process that require more attention. Maintaining a good hiring pipeline helps to optimize recruiting metrics and quickly track and identify improvements.

For example, the recruiting metrics present data that states candidates exist for a much longer time in the HR interview stage of the pipeline. It will easily identify the exact source of delay once the time-consuming hiring stage is found. The company can then take counteractive measures to reduce the delay by, let’s suppose, fixing an interview scheduling issue or appointing more employees to conduct HR interviews.

For more details on Recruiting Metrics, check out (text: Why Your HR Team Needs to Use Recruiting Metrics, link: blog on recruiting metrics after it is uploaded on web flow )


A big part of creating a reputation for your organization is associated with the company’s recruitment process and how they treat their applicants.  

A long hiring pipeline with multiple stages and a lack of communication puts off applicants and causes them to lose interest. It creates an adverse image for your company and attracts fewer candidates in the future. On the other hand, a good hiring pipeline creates a smooth hiring process and leaves more room for employers to communicate with the applicants.  

Whether the candidate is hired or not, communication, transparency, and a positive attitude can make a big difference in how they view your company. The word spreads and companies that treat applicants well, succeed in getting positive reviews and ratings. This helps build a good employer brand!  

Hirecinch provides an automated emailing system that helps ease communication with candidates and sends out emails according to the hiring stage the candidate resides in!  

Stay Ahead of the Curve

A smooth hiring pipeline creates a good employer brand and ensures that vacant positions are filled quickly. A positive employer reputation and high recruiting metrics puts the company ahead of its competition and ultimately result in hundreds of applications flooding in during each hiring cycle!


A hiring pipeline constitutes a company’s culture and practices. A superior hiring process ensures that your organization hires the top candidates without wasting resources.

A systematic hiring pipeline will aid you in employing people who are a good fit for your organization’s culture and have the right skills. Nurturing the right applicants ensures that your company retains employees for a long time and ultimately, profits from good employees and good practices.

An Applicant Tracking System comes equipped with a robust pipeline to structure and organize your hiring process and reduce manual labor and resource consumption significantly. Investing in an ATS saves your company future costs and time and makes it easier for employers to manage the recruitment process.  

HireCinch offers key features for maintaining and managing your organization’s activities and ensures that more progress is made with minimal effort. With HireCinch you can communicate with applicants via emails, send reminder emails for each stage of your hiring pipeline, discover and sustain talent via talent pools and easily filter the perfect candidates!  

To learn more, visit HireCinch Help Center

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What do people say about us?

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier

Hirecinch is one of the best applicant tracking system I have used ever, literally my my job easier